Policies

Below are the policies that govern students, faculty, and staff in university-related travel abroad.

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For all graduate student travel, please click here.

Policy on International Travel Risk Review (ITRR)

It is a goal of the University of New Hampshire (UNH) strategic plan to ensure that students will have maximum exposure to international experiences. To minimize health hazards and safety risks, UNH established the International Travel Risk Review Committee (ITRRC) to evaluate UNH-sponsored education abroad activities when a significant health or safety concern is raised and to decide whether to suspend that activity.

UNH policy prohibits student travel and activities, undergraduate and graduate, in countries and areas that the U.S. Department of State rates as Level 3: Reconsider Travel or Level 4: Do Not Travel. There may be instances when an individual UNH student or a UNH-sponsored group considers that there is a compelling educational interest to conducting an activity in a Level 3 or Level 4 country or area and that it is possible to mitigate the risks. In these cases, an individual student or unit may petition to the International Travel Risk Review Committee (ITRRC) for prior approval. 

To study abroad/away, you must download the Study Away Eligibility Form in your UNH-Via application, fill it out and email it to the Dean’s Office of your College the semester prior to studying abroad or away (some UNH faculty-led programs may require you to do this earlier). The eligibility form certifies that you meet the basic UNH Study Away Eligibility policy criteria. It does not determine eligibility to any specific program. Programs have varying application requirements. Individual programs may have higher GPA or additional eligibility requirements. Check the requirements of the program you are interested in before applying.

The UNH Study Away Eligibility criteria are:

  • Be in good standing with UNH Community Standards at the time of application and throughout the study abroad or study away program.
    • A student who is on probation, regardless of the underlying violation, must successfully petition through the Academic Standards and Advising Committee (ASAC) for permission to participate.
    • A student who has had a violation in the past may still need to petition. Petition forms will be sent to the student after they have submitted their eligibility form to their Dean's Office. 
  • Have the required minimum GPA and credits:
    • Faculty-led (UNH Managed) programs:
      • Have a minimum 2.5 cumulative grade point average at the time of application and at the time of departure. Students with a  cumulative GPA between 2.0 - 2.5 may be considered on a case-by-case basis, after faculty review.
      • Earned at least 12 credit hours at UNH at the baccalaureate level at the time of application. 
      • Have a declared major at the time of application. Undeclared students may be considered on a case-by-case basis.
    • Partner (UNH Approved) and Exchange programs: 
      • Have a minimum 2.5 cumulative grade point average at the time of application and at the time of departure (note: nearly all Exchange programs require a 3.0 minimum GPA).
      • Will have earned at least 32 credit hours at the time of departure (12 of which at UNH at Baccalaureate level).
      • Have a declared major at the time of application.

Eligibility for Thompson School of Applied Science:

Students enrolled in the degree programs of the Thompson School of Applied Science (a division of COLSA) may participate in approved study abroad programs appropriate for two-year degree candidates. TSAS students must meet the following eligibility criteria at the time of application and throughout their time abroad:

  • 32 credits earned at the time of departure. At least 12 of these credits must have been earned at UNH at the associate degree level.
  • A minimum 2.5 cumulative grade point average at the time of application and at the time of departure. Study abroad programs provided by UNH or other approved institutions may have higher minimum GPA requirements.
  • Be in good standing with the UNH Student Conduct System (information online at http://aorl.ngskmc-eis.net/ocm/).

TSAS transfer students into UNH must meet the transfer students’ eligibility criteria:

  • Transfer students are not eligible to study abroad during the first semester of their baccalaureate program at UNH.
  • Have a minimum of 2.5 cumulative grade point average at the time of application to and at the time of departure for the study abroad program. Study abroad programs provided by UNH or other approved institutions may have higher minimum GPA requirements.
  • Be in good standing with the UNH Student Conduct System.
  • Have earned at least 32 credit hours at the time of departure, at least 12 of which must have been earned at the University of New Hampshire fulfilling baccalaureate degree requirements at the time of application.

For example, TSAS students transferring to UNH starting in the fall, who want to study abroad the following spring semester, would need to have earned 12 credits at the 400 number or greater by the fall semester to meet this eligibility requirement. Students can take 400-level classes over the summer to fulfill this requirement.

UNH Student Rights, Rules, and Responsibilities

The UNH Student Rights, Rules and Responsibilities applies to students while studying abroad. By electing to participate in a UNH-partner UNHexchange or UNH faculty-led program, students are obliged to uphold the expectations outlined in the UNH Student Rights, Rules and Responsibilities and to abide by the host institution rules and the laws governing the host country. More information is available in the Student Conduct & Study Abroad Programs: FAQs.

Study Abroad Eligibility Following or During a Leave of Absence

Students who take a leave of absence are prohibited from participating in a study away program during that time. In addition, they cannot study away during their first semester following said leave. Exceptions to this policy will be granted only for unusual circumstances by the Academic Standards and Advising Committee, upon consultation with Global Education, Health Services, and the Associate Dean of the student’s college. For more information contact the Associate Dean of your college or your Global Education Advisor.

  • Only a course with a grade of C (or its equivalent) or better will be accepted for transfer credit from another institution.
  • Credit will not be awarded for courses that review or repeat those taken at UNH or another institution per the University’s Repeated Course Rule.
  • You may transfer credit from another institution that has a UNH-approved study abroad program. The grade received in transferred course work will appear on your official transcript, but will not affect the UNH grade point average.
  • Credit will not be awarded for language study which is part of a study abroad orientation.
  • A course taken for 3 semester hours at another institution will be worth 3 credits in transfer to UNH. Courses measured in quarter hours, term hours, or course units will be converted to semester hours to determine the UNH credit award. The conversion process may affect whether a course will meet UNH standards for General Education or major requirements. A course must be valued at least 3 semester hours to be used to satisfy general education, major, or minor credit and 2.5 semester credit hours to satisfy Discovery requirements.
  • Any UNH student who is ineligible for participation in a UNH Managed/UNH Exchange/UNH Approved study away program and who enrolls in a non-UNH study away program may not transfer credits earned in that program to his or her UNH degree.

  • If a student is abroad for 8 weeks or more, then the foreign culture general education requirement or Discovery World Cultures requirement is waived.

There is an administrative fee charged to all students who are registered for a UNH study abroad course. This fee maintains a student’s status as full time at UNH while taking courses abroad, ensures transfer of credits that can be applied towards UNH degree requirements, and if eligible allows for application of some financial aid. It also contributes to a broad range of services available to students before, during and after their program abroad. 

UNH TECHNOLOGY FEE (2023-2024): 

$107.00 per semester (approx. $54 in summer)

UNH STUDY ABROAD ADMINISTRATION FEE* (2023-2024):

Summer/J-term/Spring break/Maymester:  $100
Semester UNH Faculty-Led and Exchange Programs:  $200
Semester Partner Programs:  $300

*Students who are continuing on the same study abroad program in the same location for a consecutive term will not be charged the Study Abroad Administrative Fee the second time.

UNH INTERNATIONAL TRAVEL ASSISTANCE AND INSURANCE FEE (2023-2024):

Less than 2 weeks:  $35
Between 2 - 10 weeks: $70
Semester programs:  $150


FOR GRADUATE STUDENTS

  • Research-related activities (not for credit): No fees
  • Credit-bearing UNH coursework: International Travel Assistance and Insurance Fee applies.
  • Formal Faculty-led, Partner, or Exchange study abroad program: International Assistance and Insurance Fee and Study Abroad Administration Fee apply.

If a student withdraws from a study abroad program, the UNH Study Abroad Administration fee will be reduced according to the UNH withdrawal schedule of tuition and mandatory fees found online at the UNH Business Services site. The UNH International Travel Assistance and Insurance Fee will not be refunded once the student has departed from the United States.

If after reviewing all the Partner (UNH-Approved), Faculty-Led (UNH-Managed), and Exchange programs, you cannot find a program that meets your academic requirements, there are a few options:

  • Review them again because the options below involve significantly more individual work and responsibility.
  • Formally request to have a non-approved program granted a one-time approval by completing a one-time approval petition by the stated deadlines (March 5 for Summer/Fall, September 25 for Spring). Please see your education abroad advisor for more information.
  • Officially withdraw from UNH for the semester or year abroad.
  • Programs that are less than four weeks in duration generally are not considered for a Study Abroad One-time Approval Petition. 

Students who decide to move forward with Individual Study Abroad will apply, enroll, and pay fees directly to the program provider/sponsor. Students are welcome to use Education Abroad advising resources, but the office will otherwise not be involved with the process. Students who want to know what UNH will accept prior to applying for the program should complete a Transfer Credit Prior Approval form. These forms are available at the Registrar's Office. Upon completion of the program, students must provide the Registrar with the following items in order to transfer study abroad credit back to UNH:

Official university transcript(s): If the program issues a U.S. college or university transcript, the transfer of credit process will be similar to transferring in credit from, for example, a local community college or other U.S. university. If the provider/sponsor issues a grade report, ask if there is a school of record that issues an official transcript. Many providers/sponsors offer this service; there may be an extra fee, but it will make the transfer credit process easier.
If the transcript is not from a U.S.-accredited university or college, include a credential evaluation of coursework from an evaluation service. These companies charge a fee for which the student is responsible for paying. Options include, but are not limited to:

English translation of transcript if necessary.

 

Short-term programs operate a little differently than semester-long (15-week) programs. These programs allow for greater flexibility in selection and enrollment because they take place during official UNH breaks. Additionally, the fees are comparatively lower, but financial aid is limited since academic expenses during semester breaks are not typically factored into financial aid packages.

So how does short-term study abroad work at UNH?

Determining Eligibility

Students must meet the same eligibility criteria for a short-term program as they would for a semester or academic year program.

Finding and Selecting a Program

  1. Review the UNH Managed short-term programs that are offered. These programs are developed by UNH faculty and offer students an enriched academic experience specifically designed to enhance learning opportunities for students in their majors, minors and general education curricula.
  2. If none of the UNH Managed programs fit you academic programs or interests, you should search the UNH Approved program list in UNH-Via.

Enrolling in a Short-term Program

  1. For a UNH Managed short-term program, the process for registering and paying fees is generally the same as for on-campus courses. Faculty directors will provide all necessary instructions, forms, terms and conditions. The faculty director will also post credits and grades to students’ transcripts.
  2. For a UNH Approved program, students will be required to follow all the standard study abroad policies and planning procedures for study abroad, including payment of the UNH Study Abroad Administrative Fee and mandatory UNH fees. Students will apply directly to the program provider and will pay the study abroad program fees (tuition, housing, etc.) directly to the provider or sponsoring institution as well. Education Abroad will register students for the appropriate INCO course, receive students’ study abroad transcripts, and post transfer credit to students’ UNH transcript. Please note the following exception: In general, programs that are less than four weeks in duration are not considered for a UNH Approved program nor are they eligible to be considered for a Study Abroad One-time Approval Petition. However, there are a few, select 3-week programs on the UNH Approved program list. Students planning to participate on a study abroad program that is less than four weeks and not on the UNH Approved program list, should follow the procedures for Individual Study Abroad. See below for details.
  3. For Individual Study Abroad, students will work directly with the program provider/sponsor and the UNH registrar’s office. It will not affect students’ matriculation at UNH and there will be no need to take a leave of absence if the program takes place during an official UNH break. Please note, however, that this option is not available for students who do not meet the study away eligibility policy.

If you live in on-campus housing prior to your semester abroad, it is important that you petition to be released from your housing contract. It is also important that if you plan to return to on-campus UNH Housing after your semester abroad that you fill out the appropriate paperwork.